Home / QAQC Library / Structure of Project Documentation. Anyone reading your communication can quickly find or see all the essential aspects of your message. During project post-mortem and closure, document lessons learned to help improve internal processes and future projects. Experienced project managers excel at making and following standard templates for their project documents. Continue to add documents as needed throughout the project. Project documentation is essential if you are holding the position of a project manager. The Project Management Plan Document also known as Project Plan Document or Detailed Project Report (DPR) or simply Project Plan is a document that contains the strategy for managing the project and the processes related to all areas of the project (scope, cost, schedule, quality, etc.) You want to make sure no one changes this content as it forms the basis of design. To search for a document, just click in the search box in the top right-hand corner of your site or document library. It is the kick-off document that... 2. This is the book you need: We earn a commission if you click this link and make a purchase, at no additional cost to you #ad, Project Management Documents: A definition, Note: only create a planning document if you need it, Choose the Documents That Work For Your Project, Writing Proposals: A Handbook of What Makes your Project Right for Funding (includes proposal template), project management plan template you can find here. The search and metadata capabilities in SharePoint eliminate the need for folders. Ad hoc reports whenever a stakeholder asks for something. Everything you need to know about RAID in project management. Stakeholders, team members, vendors – everyone wants to talk to you! There are many types of project documents, which are also known as project artifacts. Documentation is a written material that provides official information regarding the project such as records, procedures, plans, and reports. Research. Week 11 - Project Documentation and Structure¶ In many cases, one of the major goals of any project involving code is to share it with others, either for them to use or to modify. Project Charter. Using a document library in SharePoint, you can: Before you start adding documents to your SharePoint project site, it’s important to agree on a standardized approach with your team. Finding relevant information also becomes much faster! It includes things like the stakeholder engagement levels, communication requirements, and stakeholder analysis. In a SharePoint project site, a document library is a special type of list used to store, manage, and find documents. Be careful not to over-use the formatting options available to you e.g. Below is a suggested list of essential documents to consider for your project. Collaboration is core to SharePoint and finding the right information at the right time is key to effective collaboration. Finally, it’s best to avoid adding folders to your document library. Their business do not only involve delivering the project tasks on time and budget but also perform project documentation successfully. Process documentation covers all activities surrounding product development. Use your analytics tool to see what's being... 2. As a project manager, you need to take care of your project work and properly document your project systematically. The project manager is the main communication channel in a project, especially when working remotely. Hello You Designs · Site Logo by Anne Keenan Higgins. Ask your team to download and work on the relevant file stored in the site instead of creating multiple versions of the same document with different dates or notes added to the title. This is a project-oriented organizational structure. Once you have decided what documents you need, you’ll need to find an easy way to store and manage the files. Grace spent far too long at university studying English literature, which instilled a life-long love of learning and upskilling. Press save. The communications plan explains who needs to receive what information, when, and in what format, for example, a weekly meeting with the project sponsor.  Simply click ‘Documents’ under ‘Initiate and Plan’ in the quick launch menu. A SharePoint document library brings all project documents into a single repository, offering powerful management and search options. The project manager must create a project structure that will meet the various project needs at different phases of the project. First, select the relevant document and click ‘files’ from the editing menu at the top of the project site. These documents are usually created before the project starts and can be altered as the product evolves.Rep… Treat Project Documents with Respect and Care Create a relevant organizational structure for your document folders/directories. We'll assume you're ok with this, but you can opt-out if you wish.
2020 project documentation structure